Table of Contents

Admin How-To Guide

Allow Multiple Organizations to Share the Same Challenge

Traditionally, the only way for individuals or teams to compete in a challenge is if they are in the same ChallengeRunner group. While this works fine if all participants work for the same company or are members of the same organization, it becomes problematic when participants are from multiple, disparate groups as in a business vs business challenge. One potential issue is administrator access to participant data and another is determining which group is responsible for all participants.

By using the ChallengeRunner shared challenge feature, an organization can create a challenge and then invite other outside organizations to join. The challenge creator maintains control of the challenge and can invite their own participants as can external organizations. Each organization in the challenge maintains their own teams or individuals and share a common leaderboard. In addition, each organization in the challenge is financially responsible for only their own participants when using the Commercial or Enterprise editions.

Creating and Enabling a Shared Challenge

  1. Log into ChallengeRunner.com as an admin and create your challenge as described in: Create An Employee Fitness Challenge
  2. Click the Edit Challenge button next to the challenge name.
  3. Check option Allow external organizations to join this challenge next to the Shared Challenge row heading. Note the Connect Url and Connect Code displayed after checking this option
  4. Click Save.
  5. Send the Connect Url to any challenge administrator you wish to include in this challenge. Alternatively, the Connect Code can be entered as described below.

Joining a Shared Challenge Using a Connection Url

  1. If you do not already have a ChallengeRunner admin account, create one as described here: Registering A New Organization
  2. Enter the Connect Url into your browser and sign in with your admin Id and password.
  3. You are now connected to the shared challenge and may invite participants as described here: Inviting Participants To The Challenge
Note: If your admin Id is used for more than one organization, use the Connect Code method below to join the shared challenge.

Joining a Shared Challenge Using a Connection Code

  1. If you do not already have a ChallengeRunner admin account, create one as described here: Registering A New Organization
  2. Click the Create Challenge button and select option Enter a shared challenge code and click Finish.
  3. You are now connected to the shared challenge and may invite participants as described here: Inviting Participants To The Challenge

NOTES:
  • Only the challenge creator can make any changes to the challenge.
  • The challenge creator's group and any organizations who join the challenge can invite participants to the challenge as well as create teams
  • While all groups share the same leaderboard, organization admins can only manage their own participants.
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